Data subject specific personal data use

Why we hold it

We‘re required under the Medical Act 1983 (the Act) to be provided with information for the purpose of determining whether a doctor’s fitness to practise may be impaired or is impaired. 

Find out more about the legislation that governs us.

We’re responsible for making sure decisions made by our tribunals are reflected on the online registers.

What we hold

We hold information about decisions taken by our tribunals as well as the evidence submitted and considered by tribunal members. We also hold special category information about individuals, including medical records, where it has been provided as part of the purpose of determination. We hold information about registrants’ health and criminal convictions where it is relevant to the concern we’re considering.

How we share it

The Act requires us to share information about decisions made by interim orders tribunals and tribunal hearings with employers and the Department of Health.

We publish hearing outcomes on our website and in some cases on the GMC registers. You can find more information about how we publish information, including relevant time periods, in the GMC’s fitness to practise publication and disclosure policy.

We disclose tribunal hearing bundles to the Disclosure and Barring Service in line with our duties under the Safeguarding Children and Vulnerable Groups Act 2006.

We may also share recent decisions with bodies in the UK and abroad who have a legitimate or statutory interest in this information. Tribunals’ determinations announced in public session are made available to those observing a hearing. They may also be provided to journalists for the purposes of fair and accurate reporting of tribunal’s decisions.

We have contracts with other organisations (or third parties) to carry out certain activities or services on our behalf. If we need to share information with suppliers we make sure they:

• are only provided with the information they need to carry out the service
• agree not to use the information received from us for any other purpose than those specified by us
• have the proper systems in place to protect personal data.

Registrant means a currently registered Physician Associate or Anaesthesia Associate it can also mean a former Physician Associate or Anaesthesia Associate. It can also mean potential registrants including students.

Why we hold it

We‘re required under The Anaesthesia Associates and Physician Associates Order 2024 (the Order), to be provided with information for the purpose of determining whether a physician associate (PA) or anaesthesia associate’s (AA) fitness to practise may be impaired or is impaired. 

Find out more about the legislation that governs us.

We’re responsible for making sure decisions made by our tribunals are reflected on the online registers.

What we hold

We hold information about decisions taken by our tribunals as well as the evidence submitted and considered by tribunal members. We also hold special category information about individuals, including medical records, where it has been provided as part of the purpose of determination. We hold information about registrants’ health and criminal convictions where it is relevant to the concern we’re considering.

How we share it

The Order requires us to share information about decisions made by interim measures tribunals and associates tribunals with employers and the Department of Health.

We publish hearing outcomes on our website and in some cases on the GMC registers. You can find more information about how we publish information, including relevant time periods, in the PAs and AAs registration publication and disclosure policy.

We disclose tribunal hearing bundles to the Disclosure and Barring Service in line with our duties under the Safeguarding Children and Vulnerable Groups Act 2006.

We may also share recent decisions with bodies in the UK and abroad who have a legitimate or statutory interest in this information. Tribunals’ determinations announced in public session are made available to those observing a hearing. They may also be provided to journalists for the purposes of fair and accurate reporting of tribunal’s decisions.

We have contracts with other organisations (or third parties) to carry out certain activities or services on our behalf. If we need to share information with them we make sure they:

• are only provided with the information they need to carry out the service
• agree not to use the information received from us for any other purpose than those specified by us
• have the proper systems in place to protect personal data.

Why we hold it

We‘re required under the Medical Act 1983 (the Act) and The Anaesthesia Associates and Physician Associates Order 2024 (the Order), to be provided with information for the purpose of determining whether a doctor, physician associate (PA) or anaesthesia associate’s (AA) fitness to practise may be impaired or is impaired. 

Find out more about the legislation that governs us.

We’re responsible for making sure decisions made by our tribunals are reflected on the online registers.

What we hold

We hold information about decisions taken by our tribunals as well as the evidence submitted and considered by tribunal members. We also hold special category information about individuals, including medical records, where it has been provided as part of the purpose of determination. 

How we share it

The Act and the Order require us to share information about decisions made by interim measures tribunals and tribunal hearings with employers and the Department of Health.

We publish hearing outcomes on our website and in some cases on the GMC registers. You can find more information about how we publish information, including relevant time periods, in the GMC’s publication and disclosure policy.

We disclose tribunal hearing bundles to the Disclosure and Barring Service in line with our duties under the Safeguarding Children and Vulnerable Groups Act 2006.

We may also share recent decisions with bodies in the UK and abroad who have a legitimate or statutory interest in this information. Tribunals’ determinations announced in public session are made available to those observing a hearing. They may also be provided to journalists for the purposes of fair and accurate reporting of tribunal’s decisions.

We have contracts with other organisations (or third parties) to carry out certain activities or services on our behalf. If we need to share information with them we make sure they:

• are only provided with the information they need to carry out the service
• agree not to use the information received from us for any other purpose than those specified by us
• have the proper systems in place to protect personal data.

• Associates recruitment privacy notice

Privacy notices for current MPTS staff and Associates are available on our internal webpage.